Company Privacy Policy

Introduction

Cyber Distribution Limited (“We “or “us”) are committed to protecting and respecting your personal data and privacy. This privacy relates to our use of any personal data we collect from you from any of our services. Whenever you provide such information, we are legally obliged to use your information in line with all applicable laws concerning the protection of personal data; including the Data Protection Act 2018 (DPA) and The General Data Protection Regulation 2018 (UK GDPR).

For the purpose of the DPA and the UK GDPR, the data controller is Cyber Distribution Limited, registered company number 14097651. If you want to request more information about our privacy policy or information regarding data protection you should contact us using by emailing privacy@cyberdistribution.co.uk or using the form below

The Data We Collect About You

We process both Personal and Sensitive (Special) categories of data. Personal data we process may include name, address, business address, email address, and phone numbers. It also may include IP address and cookies (Website).

In certain instances (e.g. when we recruit new staff) we also process Sensitive (Special) categories of data, such as health data, racial or ethnical origin and biometric data (passports for identification and verification purposes as required by law).

Our collection methods are:

• Through our website – see website privacy at https://cyberdistribution.co.uk/privacy/
• Through engagement of our services and the services of the vendors we represent
• By communications.
• Face to face at marketing events.
• Through internet forms.

Where we have requested information for us to perform our contract with you or for compliance with a statute, if you do not provide the information we may not be able to perform our contract with you.

How Your Data Will Be Used

We use information held about you to:

• Provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes or on the basis of Legitimate Interests
• Carry out our obligations arising from any contracts entered into between you and us. This includes forwarding necessary information provided by our customers, regarding the set up and administration of products and services provided by our vendors, to those vendors.
• Notify you of necessary maintenance / change to our infrastructure;
• Notify you about changes to our services;
• We also use social media and may wish to process any comments made public by you.
• Perform Legitimate interest marketing

Legitimate Interest Marketing

If you are an existing contact or customer we will only contact you by postal and electronic means with information about services or goods within the Cyber Distribution portfolio.

If you are a new customer, and where we permit selected third parties, to use your data, we (or they) will contact you by post or electronic means only if you have consented to this. You can choose to not receive these types of communication by contacting us.

Our lawful basis for marketing is legitimate interests. We believe it is in your legitimate interests to be provided with tailored information on new products and services which we believe may be of interest to you and it is in our legitimate interests to promote our business. You can unsubscribed from marketing emails at any time.

Third Parties

We will keep your information within Cyber Distribution except where disclosure is required or permitted by law or when we use third party service providers or vendors (data processors) to supply and support our services to you.

We have contracts in place with our data processors. This means that they cannot do anything with your personal data unless we have instructed them to do so. They will not share your personal data with any organisation apart from us. They will hold it securely and retain it for the period we instruct.

We use third party data processors such as:

• The Vendors we represent
• Cloud service providers for our internal systems
• Our Marketing delivery service
• HR systems and employee benefit providers

Transfer of Personal Data Overseas

We may transfer your personal data outside of the UK / EEA (where our processors are located in other countries). We will make sure any such transfer is in compliance with Chapter 5 of UK GDPR.

Changes

We keep our privacy notice under regular review and you should check back regularly to ensure you are aware of changes to it. We may display this notice to you from time to time to help ensure you are aware of its contents.

Web Site

Further details on privacy for our website can be found on our website privacy document